General Ledger Accounts

There are many areas of the system where you must choose General Ledger Accounts. These areas include:

•	Categories

•	Configurator Setup

•	Tax Authority

•	Customer Account Sets

•	Vendor Account Set

•	Company Setup

General ledger Accounts are synchronized via Update Accounts.

Below is a complete listing of where each GL Account is used throughout OrderStream.

Area	Account	Account Description
Categories	Exp GL Account:	Default General Ledger Account to Debit When Adjusting An Item Attached to this Category
Categories	Inv PO GL Account:	General Ledger Account Debited On Receipt of An Item - Can Be An Inventory Or Expense Account
Categories	PPV GL Account:	The General Ledger Account That Will Be Debited Or Credited For the Purchase Price Variance
Categories	WIP GL Account:	General Ledger Account to Debit When Transferring Child Items to a Work Order
Category Accounts	AR Trade GL Account:	General Ledger Account to Debit for Accounts Receivable Batches
Category Accounts	COGS GL:	General Ledger Account Debited For Cost of Goods Sold
Category Accounts	GL Cost Var:	General Ledger Account to Debit For Standard Cost Variance
Category Accounts	GL Sales:	General Ledger Account Credited For Product Sales
Category Accounts	Sales Returns:	General Ledger Account Debited For Sales Returns
CustAcctSet	AR Trade GL Account:	General Ledger Account to Debit for Accounts Receivable Batches
Earning Codes	GL Account:	General Ledger Account - Associated with this Earning Code
Product Line Category Account	Cogs GL Account:	General Ledger Account Debited For Cost of Goods Sold
Product Line Category Account	Sales GL Account:	General Ledger Account Credited For Product Sales
Product Line Category Account	Sales Ret GL Account:	General Ledger Account Debited For Sales Returns
Product Line Category Account	Var GL Account:	General Ledger Account to Debit For Standard Cost Variance
Tax Authority	Exp GL Account:	General Ledger Liability Account to Credit When Collecting Sales Taxes Or Debit When Paying Sales Taxes On Purchased Items
Tax Authority	Rec GL Account:	General Ledger Account Debited For Input Tax Credits
Vendor Account Set	AP GL Account	General Ledger Account to Debit for Accounts Payable Batches

Transactions Which Use GL Acounts

Area	Account	Account Description
Engineering Change	GL Account:	General Ledger Account used for Adjustment / Write-off Purposes
Inventory Adjustment	CR GL Account:	General Ledger Account to Credit for this Transaction
Inventory Adjustment	DR GL Account:	Debit this General Ledger Account For this Adjustment
Inventory Items	Inv GL Account:	General Ledger Inventory Account - Debited When this Item was Added to Inventory - Defaults from Category Purchase Order / INV Account
Inventory Items	Variance GL Account:	General Ledger Account to Debit For Standard Cost Variance
Inventory Items Audit Trail	Inv GL Account:	General Ledger Inventory Account - Debited When this Item was Added to Inventory - Defaults from Category Purchase Order / INV Account
Inventory Items Audit Trail	Variance GL Account:	General Ledger Account to Debit For Standard Cost Variance
Invoice Details	COGS GL:	General Ledger Account Debited For Cost of Goods Sold - Defaults From Category / Product Line
Invoice Details	GL AR Clr:	Not Used - General Ledger Account to Debit for Accounts Receivable Batches
Invoice Details	GL Cost Var:	General Ledger Account For Standard Cost Variance
Invoice Details	GL Inventory:	General Ledger Inventory Account Credited On Shipment of An Item
Invoice Details	GL Sales Returns:	General Ledger Account Debited For Sales Returns - Defaults From Category / Product Line
Invoice Details	GL Sales:	General Ledger Account Credited For Sales - Defaults From Category / Product Line
Item Transfer	Credit GL Account:	General Ledger Account - to Credit for this Transfer - Defaults to Item's Category Purchase Order / GL Account
Item Transfer	GL Account:	General Ledger Account - to Debit for this Transfer - Defaults to Category WIP Account of the Parent Item for a WO Transfer - Defaults to WIP Account of this items Category if Straight Transfer
Material Requisitions	GL Account:	General Ledger Account - to Debit When this Item is Purchased And Then Received - Defaults to Purchase Order / Inv Gl Account of the Item's Category
Material Requisitions	GL Account:	General Ledger Account - to Debit When this Item is Purchased And Then Received - Defaults to Purchase Order / Inv Gl Account of the Item's Category
PO Details	GL Account:	General Ledger Account Debited On Receipt of An Item - Can Be An Inventory Or Expense Account
PO Invoicing Details	Inv GL Account:	General Ledger Account - to Debit When this Item is Received
PO Invoicing Details	PPV GL Account:	The General Ledger Account That Will Be Debited Or Credited For the Purchase Price Variance - Defaults to the Account Specified For the Category of the Item But Can Be Overridden