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NOTE: It is not a recommended best practice to mix deposits from customers/vendors/employees in the same deposit. Seradex strongly recommends that deposits only contain entries from the same receipt type.
| 1. | Press the Add button on the bottom left of the form. |
| 2. | Change the date if you would like to record the deposit into another date |
| a. | Note that care must be taken to ensure that you do not attempt to post the deposit into a closed year or fiscal period. |
| 3. | Choose the bank account that you would like to deposit the funds into. |
| a. | Note that deposits are done per bank account. In order to record deposits into other bank accounts, a new deposit must be created by repeating this process. |
| 4. | Choose your Receipt Type. The default is from customers. |
| 5. | Select your received from. |
| a. | If Customers is selected as your receipt type, then the list is populated with all customers in your database. Vendors and Employees function in the same manner. |
| 6. | Select your Payment Type |
| a. | Additional payment types can be added to the system via the LOOKUPS in the profile bar. |
| 7. | Enter the amount of the deposit for the customer/vendor/employee |
| 8. | If you are processing a deposit via a cheque, record the cheque number for reference. |
| 9. | The currency will default to the functional currency specified for the account that you are depositing your funds into. However, you are able to specify an alternative currency if the GL account has been setup to support multiple currencies. |
| 10. | Continue the process of adding entries from the customers until all deposits are entered. |
| 11. | A total of all deposits is displayed on the bottom of the form. This number should be cross checked against a manual count of the deposits to ensure all are entered and there are no data entry mistakes. |
| 12. | Upon pressing the save button, the system will create a new deposit number. Also, for each entry, a payment number will be generated. |
At this point, a user may elect to stop. A deposit slip can be created allowing you to visit your bank and physically deposit the payments.
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